# Permissions
Permissions can be granted to Users Jira wide or per Project, as JXL offers both Global permissions and Scheme permissions. Having granted one of the two suffices for a User to gain the applicable abilities.
Important security notice
Regardless of Global permissions and Scheme permissions, the following exceptions apply.
All Users who have or Permission (or in Team-managed projects in Jira Cloud the Administrator role), can read, create, edit, and delete unencrypted sheet metadata in the applicable Project via the Project Property API of Jira.
All Users who have / Permission (or in Team-managed projects in Jira Cloud at least the Viewer role), can read unencrypted sheet metadata in the applicable Project via the Project Property API of Jira.
# Global permissions
When JXL is installed in Jira, the following Global permissions (opens new window) can be found in
# Viewing sheets v1.3.0
Users who are member of a Group that has Global permission gain the ability to navigate to and view Sheets and the sheets directory.
Important: In Projects, additionally Users must have / Scheme permission (or in Team-managed projects in Jira Cloud at least the Viewer role).
# Editing sheets v1.3.0
Users who are member of a Group that has Global permission gain the ability to create, edit and delete Sheets, as well as Structures, Conditional formats, and Views within Sheets.
Important: Users who have this Global permission additionally need Scheme permission (or in Team-managed projects in Jira Cloud at least the Member role), or alternatively Global permission or Scheme permission (or in Team-managed projects in Jira Cloud the Administrator role) in Projects.
# Bulk editing work items in sheets v1.4.1
Users who are member of a Group that has Global permission gain the ability to clear and paste field values in a selection across multiple Work items at once in Sheets.
# Viewing the sheets directory v2.6.0
Users who are member of a Group that has Global permission gain the ability to navigate to and view the sheets directory. This is useful for Users who don't have the Global permission to view Sheets but the Scheme permission, which does not include the ability to access the sheets directory.
# Scheme permissions
When JXL is installed in Jira, the following Scheme permissions (opens new window) can be found in
In Team-managed projects in Jira Cloud, Permissions are granted via Roles instead of Schemes. In the relevant Project, navigate to Project settings, then Access (or Internal access in a Service management Project), click Manage roles, then Create role. When defining your Role, open the App permissions tab and add the Permissions from the Perform JXL actions section. Assign this Role to your Users.
# Viewing sheets v2.6.0
Users who have Scheme permission gain the ability to navigate to and view Sheets in the applicable Project.
Tip: Users who have this Scheme permission, but not the equivalent Global permission, also need Global permission to be able to view the sheets directory.
# Editing sheets v2.6.0
Users who have Scheme permission gain the ability to create, edit and delete Sheets, as well as Structures, Conditional formats, and Views within Sheets in the applicable Project.
# Bulk editing work items in sheets v2.6.0
Users who have Scheme permission gain the ability to clear and paste field values in a selection across multiple Work items at once in Sheets in the applicable Project.
# Sheet access management v4.2.0
Important security notice
The sheet access management feature is not a security measure to protect sensitive data, but a simple means to improve organisation of Sheets within Projects. Keep in mind:
All Users who have or Permission (or in Team-managed projects in Jira Cloud the Administrator role), can edit and delete Sheets in the applicable Project. This is to avoid ownerless, irremovable Sheets.
All Users who have or Permission (or in Team-managed projects in Jira Cloud the Administrator role), can read, create, edit, and delete unencrypted sheet metadata in the applicable Project via the Project Property API of Jira.
All Users who have / Permission (or in Team-managed projects in Jira Cloud at least the Viewer role), can read unencrypted sheet metadata in the applicable Project via the Project Property API of Jira.
To manage access to a particular Sheet, click the
If you pick
Sheet access versus JXL permissions
The sheet access management feature works in addition to Global permissions and Scheme permissions, i.e. the and Permissions are still fundamentally required to view or edit Sheets. However, sheet access can be configured so that individual Users and Groups do not have these abilities despite having been granted the Global permissions or Scheme permissions.
For example, if a user does not have Permission, then they cannot receive the ability to edit a Sheet via the sheet access management feature only. However, if a user has Permission, they can be excluded from editing a particular Sheet via its sheet access management.
# Work item permissions
This might be stating the obvious, but individual Users' Jira Permissions to view and edit specific Work items and Fields are inherited and respected in Sheets.
# Viewing work items and fields in sheets
Table rows where a User does not have the necessary Permission to view the relevant Work items, are not visible for that User. This could be e.g. due to missing / Scheme permission in the applicable Project (or in Team-managed projects in Jira Cloud at least the Viewer role), or non-membership in a required Security Level.
# Editing work items and fields in sheets
Table rows where a User does have Permission to view but not edit the relevant Work item, are visible but not editable for that User. This could be e.g. due to missing Scheme permission in the applicable Project (or in Team-managed projects in Jira Cloud at least the Member role), or missing Scheme permission in a Service management Project (or in Team-managed projects in Jira Cloud the Agent role).
